# School Years and Rollover

School years organize rosters, classes, gradebooks, attendance, reports, and PDFs.

## Active school year

The active school year controls the default year shown in the admin. Dashboards, student lists, class lists, gradebooks, and reports all respect this selection.

Use the school year switcher in the admin topbar when you need to view another year.

Workshops are not tied to the active school year. They remain available regardless of the selected school year.

## Year rollover

When a new academic year begins, open **TradeSchool > School Years > Rollover** and choose a source year.

The rollover process:

- Copies class definitions into the new year.
- Copies assignment structures into the new year.
- Leaves rosters empty.
- Leaves gradebooks empty.
- Leaves attendance empty.
- Clears assignment dates so the new year can be scheduled cleanly.
- Preserves the source year exactly as it was.

Use rollover when the curriculum should carry forward but student activity should start fresh.

## Archiving a year

Mark a year archived when it should become read-only. Archived years prevent edits to classes, assignments, grades, and attendance.

Reports and PDFs for archived years remain available.

## Dropped students

Dropped students remain attached to their historical records. This keeps transcripts, report cards, and audit history intact.
